Critical Access Hospitals (CAHs)
Critical Access Hospital is a designation given to eligible rural hospitals by the Centers for Medicare
and Medicaid Services (CMS). Congress created the Critical Access Hospital
(CAH) designation through the Balanced Budget Act of 1997 (Public Law 105-33) in
response to a string of rural hospital closures during the 1980s and early 1990s. Since its creation, Congress
has amended the CAH designation and related program requirements several times through additional legislation.
The CAH designation is designed to reduce the financial vulnerability of rural hospitals and improve access to healthcare by keeping essential services in rural communities. To accomplish this goal, CAHs receive certain benefits, such as cost-based reimbursement for Medicare services. (see What are the benefits of CAH status?)
Eligible hospitals must meet the following conditions to obtain CAH designation:
- Have 25 or fewer acute care inpatient beds
- Be located more than 35 miles from another hospital (exceptions may apply – see What are the location requirements for CAH status?)
- Maintain an annual average length of stay of 96 hours or less for acute care patients
- Provide 24/7 emergency care services
Also authorized in the Balanced Budget Act of 1997, Congress created the Medicare Rural Hospital Flexibility Program (Flex Program) to support new and existing CAHs.
This guide provides resources concerning the following CAH-related areas:
- Payment/reimbursement and financial information
- Regulations and information regarding CAH status and the Flex Program
- Key organizations in the field
- Funding opportunities
- Challenges to operation
Frequently Asked Questions
- How many CAHs are there and where are they located?
- What is the Medicare Rural Hospital Flexibility Program and how is it related to the CAH program?
- What are the benefits of CAH status?
- Are all the benefits of CAH status available in every state?
- How do CAHs compare with other types of hospitals?
- What types of facilities are eligible for CAH status?
- What are the location requirements for CAH status?
- Can a CAH add an off-campus, provider-based clinic that does not meet the CAH distance requirements?
- What are the requirements for relocating an existing CAH under the Necessary Provider replacement rules?
- Is there a limit on the length of stay for patients at CAHs?
- How many beds are allowed?
- What is a swing bed?
- What emergency services are CAHs required to provide? What are staffing requirements for emergency services?
- What kinds of agreements does a CAH need to have with an acute care hospital?
- How do staffing requirements differ for CAHs, compared to general acute care hospitals?
- How do other requirements for CAHs differ from those of general acute care hospitals?
- What are the quality assurance and quality improvement options for CAHs?
- Does Medicaid provide special reimbursement to CAHs?
- What sources of capital funding exist for CAHs?
- What is the CAH survey process?
- What legislation has affected the Critical Access Hospital program?
- Who can answer questions about CAH status or reimbursement issues?
How many CAHs are there and where are they located?
The Flex Monitoring Team maintains a list of Critical Access Hospitals, which includes the hospital name, city, state, zip code, and effective date of CAH status.
As of July 27, 2018, there are 1,348 CAHs located throughout the United States.
The following map shows the locations of Critical Access Hospitals across the United States. State-level healthcare facility maps are also available.
What is the Medicare Rural Hospital Flexibility Program and how is it related to the CAH program?
The Medicare Rural Hospital Flexibility Program (Flex Program) was created by the Balanced Budget Act of 1997 and encourages states to take a holistic approach to strengthening rural healthcare. One of the major requirements for participation in the Flex Program is the creation of a state rural health plan. The Flex Program provides federal grants to eligible states to help them achieve their strategic goals, particularly in the following areas:
- Quality improvement (required)
- Financial and operational improvement (required)
- Population health management and emergency medical services integration (optional)
- Designation of CAHs (required if requested)
- Integration of innovative healthcare models (optional)
Specific goals within each priority area are updated for each grant cycle to best reflect the needs of CAHs.
National infrastructure to support the Flex Program includes:
- Federal Office of Rural Health Policy (FORHP) – Administers the Flex Program and its associated grants to states. Located within the Health Resources and Services Administration (HRSA).
- Technical Assistance and Services Center (TASC) – Provides information and technical assistance to State Flex Programs and Critical Access Hospitals. Located at the National Rural Health Resource Center.
- Flex Monitoring Team – Conducts research and collects data on CAHs and evaluates the impact of the Flex Program.
- Rural Quality Improvement Technical Assistance (RQITA) – Seeks to improve healthcare quality and health outcomes in rural communities by providing information and technical assistance to State Flex Programs, Small Health Care Provider Quality Improvement grantees, CAHs, and other rural providers. Located at Stratis Health.
What are the benefits of CAH status?
CAH status includes the following benefits:
- Cost-based reimbursement from Medicare. As of January 1, 2004, CAHs are eligible for allowable cost plus 1% reimbursement. In some states CAHs may also receive cost-based reimbursement from Medicaid.
- Flexible staffing and services, to the extent permitted under state licensure laws.
- Capital improvement costs included in allowable costs for determining Medicare reimbursement.
- Access to Flex Program educational resources, technical assistance, and/or grants.
For more information about CAH reimbursement and payment benefits, see the Medicare Learning Network: Critical Access Hospital booklet from CMS, the Small Rural Hospital and Clinic Finance 101 manual from TASC, or the Critical Access Hospitals Payment System payment basics sheet from MedPAC.
Are all the benefits of CAH status available in every state?
No. Not all CAHs may take advantage of the more flexible Medicare Conditions of Participation (CoP) for CAHs and the related cost savings. In states that license CAHs under the same licensure rules as other hospitals, CAHs must comply with those licensure rules. If those rules are stricter than the CAH CoP, the CAH is unable to benefit from the Medicare flexibility. In addition, five states — Connecticut, Delaware, Maryland, New Jersey, and Rhode Island — do not have any hospitals with CAH status, and therefore do not participate in the Flex Program.
How do CAHs compare with other types of hospitals?
Different hospital types exist to meet the varied needs of the patients and communities they serve. Critical
Access Hospital (CAH) status does not guarantee a better financial situation. Some hospitals will find the
cost-based reimbursement advantageous, and some will not. Each hospital must perform its own financial analysis
to determine if being a Prospective Payment System (PPS) hospital or a CAH would result in a better financial
return. For financially distressed hospitals, even if CAH status leads to increased reimbursement, it may not
put the hospital
in the black. In fact, some hospitals have closed even after converting to CAH status.
The Flex Monitoring Team releases an annual CAH Financial Indicators
Report that can be helpful in understanding financial performance of CAHs.
CAH status should be considered or maintained only if it is appropriate for the community need and hospital service area. In particular, consideration should be given to the bed limit for CAHs and potential service lines and whether they are sufficient to meet community need.
CAH status does not mean fewer services offered. Services offered by a CAH should be aimed to meet the community's unique needs. Therefore, the number and type of services offered in one community may be different than in another community.
See A Comparison of Rural Hospitals with Special Medicare Payment Provisions to Urban and Rural Hospitals Paid Under Prospective Payment, which compares the following designations:
- Critical Access Hospital (CAH)
- Sole Community Hospital (SCH)
- Medicare-Dependent Hospital (MDH)
- Rural Referral Center (RRC)
What types of facilities are eligible for CAH status?
Facilities applying to become Critical Access Hospitals must be currently participating in the Medicare program and have a current license as an acute care hospital. Hospitals closed after November 29, 1989, and hospitals that have downsized to health clinic or health center status may also qualify for CAH status if they meet all of the CAH Conditions of Participation.
What are the location requirements for CAH status?
Critical Access Hospitals must be located in rural areas and must meet one of the following criteria:
- Be more than a 35-mile drive from another hospital, or
- Be more than a 15-mile drive from another hospital in an area with mountainous terrain or only secondary roads.
CAHs designated by their state as a
Necessary Provider prior to January 1, 2006, are exempt from these
distance requirements. See the Centers for Medicare and Medicaid Services' Clarification
of Critical Access Hospital (CAH) Rural Status, Location and Distance Requirements and Critical
Access Hospital (CAH) Recertification Checklist for Evaluation of Compliance with the Location and Distance
Requirements for definitions.
Can a CAH add an off-campus, provider-based clinic that does not meet the CAH distance requirements?
As of January 1, 2008, all CAHs, including Necessary Provider CAHs that create or acquire an off-campus, provider-based facility such as a clinic or a psychiatric or rehabilitation distinct part unit, must meet the CAH distance requirement of a 35-mile drive to the nearest hospital or CAH (or 15 miles in the case of mountainous terrain or secondary roads). This provision excludes Rural Health Clinics, as defined under 405.2401(b), from the list of provider-based facilities that must comply with this requirement. Details about this requirement are available in a final rule published in the November 27, 2007 issue of the Federal Register as part of the Medicare Program: Changes to the Hospital Outpatient Prospective Payment System and CY 2008 Payment Rates. See Section XVIII. Changes Affecting Critical Access Hospitals (CAHs) and Hospital Conditions of Participation (CoPs), begin on page 66877.
What are the requirements for relocating an existing CAH under the Necessary Provider replacement rules?
Critical Access Hospitals that were granted Necessary Provider designation prior to January 1, 2006, and choose to rebuild in a new location that does not meet the current distance requirements are treated in the same manner as if they were building a replacement facility at the original location. In order to maintain CAH status and the necessary provider designation, the new facility must satisfy the following requirements:
- Meet the same criteria that led to its original state designation
- Serve at least 75% of the same service area
- Offer at least 75% of the same services
- Utilize at least 75% of the same staff in its new location
See the September 7, 2007, letter from CMS to state survey agency directors titled Critical Access Hospitals (CAHs): Distance from Other Providers and Relocation of CAHs with a Necessary Provider Designation for more detailed information.
Is there a limit on the length of stay for patients at CAHs?
Critical Access Hospitals must maintain an annual average length of stay of 96 hours or less for their acute care patients. The following are not included when calculating the 96-hour average:
- Time spent in the CAH as an outpatient
- Time spent in a CAH swing bed
- Time spent in a CAH distinct part unit (DPU)
How many beds are allowed?
CAHs may have a maximum of 25 acute care inpatient beds. For CAHs with swing bed agreements, any of its beds can be used for inpatient acute care or for swing bed services. Any hospital-type bed which is located in, or adjacent to, any location where the hospital bed could be used for inpatient care counts toward the 25 bed limit.
Certain beds do not count toward the 25 bed limit, including examination or procedure beds, stretchers, operating room tables, and beds in Medicare certified rehabilitation or psychiatric distinct part units. For a complete list of beds that do not count toward the 25 bed limit, please see Section C-0211, §485.620(a) Standard: Number of Beds: Interpretive Guidelines of the CMS State Operations Manual: Appendix W.
What is a swing bed?
A swing bed is a bed that can be used for either acute care or post-acute care that is equivalent to skilled nursing facility (SNF) care. The Centers for Medicare and Medicaid Services approves CAHs, and other hospitals, to furnish swing beds, which gives the facility flexibility to meet unpredictable demands for acute care and SNF care.
Swing beds offer an alternative to skilled nursing facilities. This option may be useful in rural areas, which are less likely to have a stand-alone SNF. In addition, populations in rural areas tend to be older, and swing beds are well-adapted for treating health problems typically seen in aging patients. The most commonly reported need was for aging patients who require rehabilitation following their hospital stay, according to Why Use Swing Beds? Conversations with Hospital Administrators and Staff. Furthermore, swing beds help stabilize healthcare facilities’ census and may provide financial benefits. Swing bed services in CAHs are eligible for cost-based reimbursement, while swing bed services in non-CAH small rural hospitals are paid under the SNF prospective payment system.
For these reasons, swing bed post-acute care is common in rural healthcare facilities. According to Trends in Skilled Nursing Facility and Swing Bed Use in Rural Areas Following the Medicare Modernization Act of 2003, swing bed post-acute care is available in most rural counties.
For more details about the swing bed program, see the Medicare Learning Network: Swing Bed Services fact sheet.
What emergency services are CAHs required to provide? What are staffing requirements for emergency services?
CAHs must provide 24-hour emergency services.
Qualifying medical staff must be on-site, or be on-call and available on-site within 30 minutes at all times. On-site response times may be extended to 60 minutes if certain frontier or remote area criteria are met.
The staff on-site or on-call must meet state licensure requirements. CAH Conditions of Participation for emergency services specify that coverage may be provided by a doctor of medicine (MD) or doctor of osteopathy (DO), a physician assistant, a nurse practitioner, or a clinical nurse specialist with experience and training in emergency care. Under temporary, limited circumstances, coverage may be provided by a registered nurse. In a June 7, 2013, memorandum, CMS clarified these requirements by stating that under CAH CoPs, an MD or DO is not required to be available in addition to a non-physician practitioner. Additionally, this requirement may be met in whole or in part through the use of an MD or DO via telemedicine.
As of October 1, 2007, CMS requires that any hospital, including a CAH, that does not have a physician on site 24 hours per day, 7 days per week, provide a notice to all patients upon admission. The notice must address how emergency services are provided when a physician is not on site. For more information, please see page 47413 of the August 22, 2007, Federal Register notice, Medicare Program; Changes to the Hospital Inpatient Prospective Payment Systems and Fiscal Year 2008 Rates; Final Rule.
What kinds of agreements does a CAH need to have with an acute care hospital?
As part of the agreements provision in the CAH Conditions of Participation, a CAH must develop agreements with an acute care hospital related to patient referral and transfer, communication, and emergency and non-emergency patient transportation. The agreement must include at least one other hospital that furnishes acute care services and can receive transfers of patients requiring services that are not available in the CAH.
The CAH may also have an agreement with their referral hospital for quality assurance, or choose to have that agreement with another organization. State networking requirements vary. For more information on quality assurance options, see What are the quality assurance and quality improvement options for CAHs?
How do staffing requirements for CAHs differ from those of general acute care hospitals?
Under the Medicare Conditions of Participation (CoP), CAHs are granted greater staffing flexibility through two main provisions:
A Critical Access Hospital must have at least one MD or DO physician, but that person is not required to be on-site. Advanced practice providers, such as physician assistants, nurse practitioners, and clinical nurse specialists can be an independent part of the medical staff and can provide direct service to patients, including emergency services.
General acute care hospitals are required to have a registered nurse on-site 24/7. Federal requirements allow for CAHs to close, and therefore have no nursing staff on duty, if the facility is without inpatients. Additional requirements vary by state. For example, some states may offer flexibility by allowing an LPN to cover a shift in place of an RN when there are no acute patients. Contact your state survey agency for details.
CAHs must continue to meet their state licensure laws if those are stricter than the Medicare CoP.
How do other requirements for CAHs differ from those of general acute care hospitals?
Aside from staffing differences, requirements for CAHs and general acute care hospitals are very similar. CAHs must meet the requirements for the services they choose to provide. For example, if a CAH provides surgical services, it must meet the same relevant surgery requirements as a general acute care hospital.
Some issues may vary from state to state based on state licensure laws or other factors. To find out more about your state's requirements, contact your State Rural Hospital Flexibility Program Contact.
What are the quality assurance and quality improvement options for CAHs?
Critical Access Hospitals (CAHs) must have and maintain quality assurance arrangements with at least one of the following:
- One other CAH or hospital that is part of the network
- One quality improvement organization (QIO) or equivalent entity
- One other appropriate and qualified entity as identified in the state's rural health care plan, such as an accrediting body.
In addition to quality assurance, quality improvement is important to CAHs. The Medicare Beneficiary Quality Improvement Project (MBQIP), under the Medicare Rural Hospital Flexibility (Flex) grant program, aims to improve quality of care in CAHs by encouraging self-reported quality data, which are analyzed and used to inform activities at the facility. The Flex Monitoring Team's MBQIP Quality Measure Trends, 2011-2016, shows CAH performance trends and MBQIP reporting rates during that period. According to the September 2017 MBQIP Monthly, of the 1,343 CAHs across the U.S., more than 1,320 were participating in MBQIP at the end of 2016. Any CAH wanting to receive benefits or services from the state's Flex Program funding must participate in MBQIP and meet the minimum reporting requirements (or submit a waiver if necessary).
Does Medicaid provide special reimbursement to CAHs?
Each state determines how it will reimburse CAHs for Medicaid services. Several states utilize some form of cost-based reimbursement for CAHs, while other states follow a prospective payment system (PPS). Additionally, variation may exist between inpatient and outpatient payment policies.
The Medicaid and CHIP Payment and Access Commission (MACPAC) compiled each state's Medicaid payment policies for inpatient and outpatient services.
Medicaid Payment Policies for Outpatient Hospital Services (July 2016)
State-specific payment details for CAHs are listed in row 28.
- State Medicaid
Payment Policies for Inpatient Hospital Services (April 2014)
State-specific payment details for CAHs are listed in row 25.
For additional information about your state's payment policies, consult your State Rural Hospital Flexibility Program Contact.
What sources of capital funding exist for CAHs?
Critical Access Hospitals (CAHs) qualify for a variety of capital funding opportunities, such as grants and loans. Among others, the following two programs focus on helping CAHs with their capital funding needs:
- USDA Community Facilities Loan and Grant Program – provides funding to construct, expand, or improve rural healthcare facilities, including CAHs.
- HUD Section 242: Hospital Mortgage Insurance Program – helps rural healthcare facilities finance new construction, refinance debt, or purchase new equipment such as hospital beds and office machines.
What is the CAH survey process?
A facility interested in CAH status should contact its state survey agency to request application materials. The state agency will review and forward the application to a CMS regional office. The CMS regional office will authorize a survey, and the state agency will then contact the facility to arrange a survey date. The survey will verify that the CAH meets the federal facility requirements. Details about the survey process are available in Appendix W of the CMS State Operations Manual.
A facility will also need to be recertified by the state survey agency on a schedule consistent with the survey guidelines issued by CMS each year. A facility may be decertified if a situation or issue presents immediate jeopardy and is not resolved quickly. Details about the recertification process are in Chapter 2 of the CMS State Operations Manual.
Additionally, facilities may obtain
deemed status if accredited by a CMS-approved Medicare
accreditation organization. In the case of a deemed provider, the state agency does not conduct an initial
survey. While the facility seeking deemed status must still contact the state agency to acquire the Medicare
and/or Medicaid certification materials, initial certification and subsequent recertification is performed by
the accrediting organization. CMS maintains a list of Approved
Accreditation Organization Contacts for Prospective Clients. The following accreditation organizations
are approved for CAH certification:
- DNV GL – Healthcare (DNV GL)
- Healthcare Facilities Accreditation Program (HFAP)
- The Joint Commission (TJC)
What legislation has affected the Critical Access Hospital program?
According to the American Hospital Association, several pieces of legislation have modified the Critical Access Hospital (CAH) program since its creation through the Balanced Budget Act of 1997. The following legislation are integral to the Critical Access Hospital (CAH) program:
Balanced Budget Act
(BBA) of 1997
Created the CAH program, outlining all details of the program including eligibility and operational regulations.
and SCHIP Balanced Budget Refinement Act (BBRA) of 1999
Corrected unanticipated adverse payment and regulatory consequences of the BBA of 1997.
and SCHIP Benefits Improvement and Protection Act (BIPA) of 2000
Provided further exemptions and reimbursement improvements to CAHs, which strengthen the overall program.
Prescription Drug, Improvement, and Modernization Act (MMA) of 2003
Enhanced CAH payments, expanded bed-size flexibility, provided continued funding for the Medicare Rural Hospital Flexibility (FLEX) Program grants, and increased Medicare payments to 101% of reasonable costs. It also enacted a sunset of the necessary provider provision, effective January 1, 2006.
Improvements for Patients and Providers Act (MIPPA) of 2008
Further expanded FLEX grants, and allowed CAHs to receive 101% of reasonable costs for clinical lab services provided to Medicare beneficiaries even if the specimen was collected off-site or at another CAH-operated facility.
American Recovery and
Reinvestment Act (ARRA) of 2009
Created several grant, loan, and incentive programs to support the adoption of new health information technology (HIT) in CAHs.
and Affordable Care Act (ACA)
Included several efforts aimed at reducing workforce shortages, such as expanding Area Health Education Centers (AHECs) and further investing in the National Health Service Corps. It also allowed CAHs to participate in the 340B program, making reduced cost pharmaceuticals accessible in rural communities.
RHIhub's Rural Health Policy guide provides additional information on policies and legislation affecting rural healthcare.
Who can answer questions about CAH status or reimbursement issues?
Your State Rural Hospital Flexibility Program Contact can provide ongoing guidance about CAH issues. Other important contacts include:
- CMS Regional Office Rural Health Coordinator, for questions about CMS regulations
- State Survey Agency, for survey and certification questions
- National Rural Health Resource Center's Technical Assistance and Services Center (TASC), for technical assistance, information, and other resources
- Medicare Administrative Contractor (MAC), for questions about Medicare claims, reimbursement, and billing issues
Last Reviewed: 2/27/2018